Scopus Imports


We have repeatedly heard that the biggest challenge to success with Faculty Success is loading publication citation information. This is especially frustrating when the information already resides in other software systems. In response, we made it a top priority to enable faculty to easily bring publication data into Faculty Success.

Scopus Imports is our fourth major import feature in this regard, following BibTeX Imports, PubMed Imports, and Crossref Imports features. With Scopus Imports, faculty can now pull their citations into Faculty Success directly from Scopus without first saving them into a BibTeX file.

What is Scopus?

Scopus is the largest abstract and citation database of peer-reviewed literature: scientific journals, books and conference proceedings. Delivering a comprehensive overview of the world's research output in the fields of science, technology, medicine, social sciences, and arts and humanities.

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To determine which author names should be grouped together under a single identifier number, the Scopus Author Identifier uses an algorithm that matches author names based on their:

  • Affiliation
  • Subject area
  • City and country
  • Source title
  • Dates of publication
  • Citations
  • Co-authors

Yes, Scopus uses an algorithm to try to identify and disambiguate authors. If you find multiple IDs for yourself they recommend you request to merge the IDs.

You can look up your Scopus Author ID here.

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How to Use the Feature

Step 1: Search Scopus

Select the Intellectual Contributions screen. Here you will find the Import button. Select this button.

Import button

From the Import from Third Party section choose Scopus

Choose Scopus

Next enter your search criteria. If you leave this section blank and click Continue, Faculty Success will search Scopus for publications that match your name, or the name of the user for whom you are importing citations if you are managing data for someone else.

NOTE: The preferred method of searching Scopus is by Scopus Author ID

You can enter additional search criteria by choosing Add search criteria and entering your search parameters.

We allow you to search Scopus using the following search criteria:

  • Author Name (Please note: you can only search Scopus with one Author Name, you'll notice it is disabled in the dropdown list if you try to add additional search parameters.)
  • Scopus Author ID (For more information, see FAQ above.)
  • DOI
  • ISBN
  • Pubmed Identifier
  • Publication Title
  • Publication Year
  • Title
Add search criteria

If you change your mind, you can use the garbage can icon to remove a search criterion.

remove search criteria

Once you have selected your search criteria, click Search Scopus.

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Step 2: Select Items to Import

Faculty Success will return the citations found in Scopus that match the search criteria you entered. To select the publications to import, choose the check box at the top to Select All, or check the box next to individual items.

Choose records from search results

If you are uncertain about a citation, click the article title, which will show you the full set of details that will be imported into Faculty Success for that publication should you choose to proceed.

Preview item

Once you have chosen the publications to import select Continue.

If too many publications were returned or the publication you expected to find does not appear, you can hone your search right from this screen. Select the modify your search link, update your criteria and select Search Scopus.

Modify your search link

Modify search pop-up

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Step 3: Handle Duplicates

Faculty Success uses advanced duplicate detection logic to check the publications to see if any might already be in the system. We do not want duplicates! The publications that might be duplicates are presented to you for review.

View potential duplicates

As you can see here, one potential duplicate was found. For each potential duplicate publication, you must choose Skip or Import. You can limit the publications that are displayed to all publications or only those that still need review using the drop-down menu at the top.

Once you have indicated whether each publication is or is not a duplicate, the Continue button becomes available to select in the upper right corner of your screen. Select Continue.

Continue button after indicating duplicates

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Step 4: Pick Collaborators

You can link the names of collaborators to user accounts in Faculty Success. Here, a list of the names of people that are in all of the records from the file is displayed. There are three possibilities for a name:

  • Possibility A: It matched multiple names in Faculty Success, in which case you will see the message X potential matches. Select correct user account.
    Name matching multiple user accounts

    Upon selecting the link Select correct user account, you will see this:

    Select correct user account

    Selecting the link If the person is not listed above, view all user accounts will load all of the user accounts in Faculty Success to enable you to select the user from your campus.

    If there are no matches with any user accounts, selecting the No Matching Account button will update the selection on the Pick Collaborators main screen to Match to a user account, meaning a link to a user account will not be made.

    No matching user account

  • Possibility B: The collaborator matched just one name in Faculty Success, in which case you will see the name of the user account that was matched with the text after it of Select a different user account.
    Name matched one user account

    Upon selecting the link Select a different user account, you will see this:

    Select different user account pop-up

    If there are no matches with any user accounts, selecting the No Matching Account button will update the selection on the Pick Collaborators main screen to Match to a user account, meaning a link to a user account will not be made.

  • Possibility C: The collaborator did not match any names in Faculty Success, in which case you will see the message Match to a user account
    Name matched no user account

    Upon selecting the link Match to a user account, you will see this:

    Match to user account pop-up

    Selecting the button No Matching Account will maintain the selection on the Pick Collaborators main screen of Match to a user account, meaning a link to a user account will not be made.

If there are multiple collaborators, you can select the Match to a user account link to make the proper assignment for each person's name.

Note: In order to proceed, you must resolve all of the names that are from Possibility A above, where a name matched multiple users.

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Step 5: Review Publications and Import

This step enables you to review the publications that you are about to load to ensure everything looks good. Use the forward and reverse arrows to move through the publications.

When you are satisfied, select the Finish Import button.

Finish import button

Faculty Success presents a confirmation box to ensure you wish to proceed. Select the Import button to continue.

Import Records confirmation box

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Import Complete

The records are loaded into Faculty Success immediately and you will see the text X records successfully imported.

Records successfully imported

For answers to questions not listed here, please contact us.